How to Preserve Secrecy in Professional Accounting
The accounting profession requires real dedication and a proven discretion vis-à-vis maintaining confidential records. To better meet your commitments, here are some tips and tricks that have already proven themselves. Think carefully before saying anything. After some time, work within a box is more interesting, as the atmosphere in the office and on the job to do. But while you are still employed by the company, you will be bound by professional secrecy and if an information leak is detected and you are the source, it may bring you harm.
Between invoices and bank statements, accountant is aware of all budgetary processes of a company. Which leads you in total secrecy during interviews with potential clients.
Sometimes it is better to leave the classic formula “I am not authorized to provide this type of information” instead of risk losing the confidence of the boss. It is the same at business lunches and other out with friends when an innocent little anecdote may cause your loss.
In some situations, it is better define what information can be disclosed and those that are really important, allowing you to have a limit in what you can or not disclose.
During break times, it is possible to have a discussion with colleagues about bad behavior of a superior. But when it comes to sensitive topic as the dismissal of an employee, it is better to be silent. And if you’re under pressure, you can always seek the help of an official of your union.
Reactions in case of dishonest situations
In dealing with the accounting of a company, it is not uncommon to find salty notes of restaurant bills for weekend activities of a leader who does not use the gene for capital the society. In this situation, the damage goes directly to the tax authorities. As an ordinary employee, you do not have the right to do so, but fortunately, you get rebates of 10 to 20% that are on the tax form. It is also possible to observe the money laundering situations in a company (transfers and bizarre bills).
Here we must redouble careful because you can be accused of complicity. And if you have concrete evidence, it would be best to make a suspicious transaction report with the Tracfin, a specialized European body.
A privacy law
Effective since 1810, the law on professional secrecy applies to all persons who may have a medical secret and will be punished by Article 458 in case of disclosure. There is also the duty of confidentiality and the duty of discretion. In the latter situation, it is forbidden to disclose information to your colleagues, competitors and customers. Its violation automatically leads to a dismissal for serious misconduct with an award of damages.
Securing his office against intruders and fires
To better care of the confidential information of the first order, security measures are needed against the risk of intrusion and fire.
In terms of theft or fire in the workplace, it is much more vigilant to store sensitive data on an external hard drive or an external operating system to avoid data loss.
And after approval of your supervisor, you can go further by installing any video surveillance with IP camera on the workplace.
These powerful and autonomous units have many preventive functions: detection of smoke and sending alert, motion detection, infrared vision, etc.